Office Manager

10454 Spain, Ceuta Business Support Permanent

The role: We are looking for an Office Manager to be based in our Ceuta office.

Are you our next star player?

Reporting into the Spain General Manager, this is a key position in managing our site in Ceuta with specific responsibility for the smooth workspace operation and service delivery of the Ceuta office.

The successful candidate will define and implement Workspace processes and procedures and will ensure best practices are introduced to meet the needs of a dynamic and fast paced organisation.

Why we need you:

The Office Manager will have regular engagement with both the local leadership team and employees to ensure that the services provided by Workspace are suitable and deliver what the business needs to operate. They will have complete ownership and responsibility for the performance of the building. This includes leading & driving the performance of onsite technicians, contractors & vendors in line with Health Safety Security and Environmental (HSSE) policies ensuring the legislation is met.

As the Office Manager, you will also manage all PPM & reactive works, ensuring the PPMs are complete on time within SLA time-frames. Ensure Service Inspections & Statutory Inspections are carried out in detail, documented, & executed in a timely & efficient manner issues actioned promptly

Other responsibilities include:

  • Development and implementation of workspace policies in line with the global workspace group, with the principle of simplification.
  • Partner with the internal Projects team to deliver projects, from small refreshes to large build-outs, when applicable.
  • Performance manage, develop, train and ensure effectiveness of the local workspace team.
  • Implementing and managing HSSE procedures working with the HSSE team to deliver a healthy and safe working environment.
  • Work with the Business Continuity team to ensure that we can effectively manage any event that may disrupt our core business activities
  • Development and implementation of workplace initiatives which promote a positive working environment and employee wellbeing.
  • Conduct and document regular office inspections, complete daily scheduled checks of all office areas and be pro-active in the pursuit of workplace cleanliness and efficiency.
  • Plan and manage all workplace services incl reception, security, access control, vending, parking etc.
  • Plan and coordinate single and multiple desk moves including desk allocation and liaison with move contractors as required;
  • Liaise with Landlords agents, maintenance personnel and reception team.
  • Raise purchase orders and reconciling invoices.
  • Assist with meeting and travel arrangements for the local leadership team.
  • Manage and coordinate meeting rooms and equipment as necessary.
  • Order lunch and support other office related events.
  • Deal with all office related administration, including accounts/invoicing, minutes of meetings, move sheets, scanning and filing of leases and other relevant documentation.

Who we are looking for:

An experienced Office Manager, used to working in a fast-paced working environment. You will have detailed knowledge of and strong experience in building services and maintenance, construction, and property management. You will be solution orientated with the ability to work under pressure and resolve business critical issues that arise during core operational hours and outside of these hours. Similarly, you will have a dynamic approach to continuous improvement & proven ability in implementing change management.

As the ideal candidate, you will have:

  • Excellent communication skills; fluent in speaking and writing in English and Spanish.
  • Proven experience in facilities/property management
  • Working knowledge of principles and practices of customer service
  • Working knowledge of principles and practices of project management
  • Working knowledge of procurement and contracts
  • Working knowledge of health, safety and environmental regulations
  • MS Office, Microsoft 365, CAFM, Access control and Visitor Management systems, CCTV

Behavioral Competencies:

  • Communicates Effectively
  • Influencing skills
  • Decision Quality
  • Drives Results
  • Collaborates
  • Strategic Mind-set

What’s in it for you?

Our experience-based salaries are competitive. Plus, there’s a discretionary annual performance bonus. And we provide advice and dedicated assistance to those moving to Ceuta.

What happens next?

If you’re what we’re looking for, next up will be a phone interview. And if that goes well, we’ll meet you for a final Zoom interview.

The Group

PokerStars is part of Flutter Entertainment Plc, a global sports betting, gaming and entertainment provider headquartered in Dublin and part of the FTSE 100 index of the London Stock Exchange. Flutter brings together exceptional brands, products and businesses and a diverse global presence in a safe, responsible and ultimately sustainable way.

We are an equal opportunity employer that values diversity. We do not discriminate on any protected characteristic as defined by applicable law.

We will look to provide reasonable accommodation for applicants with disabilities to participate in the job application or interview process. If you need assistance, please contact:

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